We are committed to protecting and respecting your privacy.
This policy explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
Every effort has been made to make this policy clear and concise. If anything is unclear, please contact us at firstname.lastname@example.org
The Company acts as the Data Controller and the Data Processors are Vincere CRM system. The Client refers to businesses we recruit for, and the Candidate refers to candidates on our CRM.
How do we collect information from you?
We obtain information about you when you use our website, apply for a job, make enquiries about our services, register to receive our newsletters and from third party websites such as Job Boards, Social Media Platforms or CV libraries. We collect Client personal data either directly from you when you contact us proactively, where we contact you, either by phone or email, or through our consultants’ business development activities more generally or from third parties (e.g. our Candidates) and other limited sources (e.g. online and offline media). We may use information held about you to provide you with news about jobs, updates, things we think you might be interested in, or any changes to our business. In certain processes, you may be required to make videos and provide images, these will be used for no other purpose than that explicitly related to you. We respect you and your data, so we won’t sell your email address or information to any third party. If you want us to stop contacting you, then please email us and we will stop or unsubscribe from our marketing emails.
We collect anonymous statistical information about our users’ systems and browsing habits using systems like Google Analytics.
On what basis do we process your data?
We process data under Legitimate Interest and in some area’s contractual necessity or legal obligation. We only process and use your data in the manner required to successfully assist you in your next career move or in hiring your next member of staff. We will collect information, as outlined below, without which we would be unable to work on your behalf in recruiting activity. Our legitimate interests in processing your data is in line with your own legitimate interests in your search for a new job or a new team member.
What type of information is collected from you?
How is your information used?
We may use your information to:
How is your data stored?
Your data is centrally stored using a Processor. The Processor uses a highly secure, encrypted connection to a cloud-based service to access this data. Information we collect such as bank details, fair employment, ID etc are only visible to the DC.
Information will only be held outside of the Controller in the following circumstances:
Who has access to your information?
What are your rights?
This applies to anyone who has personal identifiable data held by Lucas Executive Search
How is data erased?
Data will also be erased within 30 days when requested by the Candidate or other applicable source.
When this happens the process, outlined below, takes place:
In conjunction with each individual, Lucas Executive will co-operate to securely store and/or delete employer and candidate data held in conjunction with our IT policies, including our GDPR policy. We can manually delete candidate personal data at any time.
Links to other websites
What we will do if data is breached?
If a breach of data happens this will be promptly communicated to affected parties within 48 hours by email and for any serious breach that could lead to significant impact on the individual a phone call will be made within 24 hours of the Company being made aware of any breach.
Diversity & inclusion
Lucas Executive Search is an equal opportunities employer and a company committed to diversity. This means that all job applicants and members of staff will receive equal treatment and that we will not discriminate on grounds of gender, marital status, race, ethnic origin, colour, nationality, national origin, disability, sexual orientation, religion or age. As part of our commitment to equal opportunities we may from time to time use information provided by you for the purposes of equality monitoring and submission to statutory bodies as required under FEAT (NI) Order 1998 and other legislation. All such information will be used on an anonymised basis.
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Tel: +44 (0) 28 9068 8818
You can review the full details on the wider legislation here at the ICO website https://ico.org.uk